FMU Protective Measures for Re-Opening
Date: May 20, 2020
To: Faculty & Staff
From: Office of Human Resources
Re: FMU Protective Measures for Re-Opening
As we begin to reopen our business operations, please review and observe the following protective measures to maintain a healthy work environment. For the safety of the campus community, FMU reserves the right to deny entry or send employees home, especially if one chooses not to comply with established guidance, or if someone displays symptoms of COVID-19.
- All persons on campus will be required to wear a mask. All visitors will be temperature checked upon entry and employees will have their temperature checked when reporting to work. No person without a mask will be permitted entry on campus.
- Practice social distancing at all times. Note that social distancing signage and stickers will be prominently displayed throughout the campus. Please limit the number of visitors in your office.
- Use videoconferencing or teleconferencing for meetings. If this is not possible, hold meetings in open, well-ventilated spaces, and space chairs at least 6 feet apart.
- Remember to follow infection control practices, like regular hand washing, coughing and sneezing etiquette, and proper tissue use and disposal.
- Continue to follow CDC recommendations to reduce the risk of exposure to the virus or spread it. This includes, staying home if you are sick, or reporting feeling ill at work. For an employee who calls in sick, you may be asked questions about your symptoms to determine if you have or may have COVID-19.
- Currently these symptoms include, for example, fever, chills, cough, shortness of breath, or sore throat.
- If an employee is absent from work, we may ask the employee why he or she has been absent from work if we suspect it is for a medical reason.
- Asking why an individual did not report to work is not a disability-related inquiry. An employer is always entitled to know why an employee has not reported for work and when s/he will return.
- We will continue to work with vulnerable individuals, and employees who have dependent-care responsibilities and who can effectively work remotely may continue to do so, until further notice. For health related, please provide a doctor letter/note.
For the assigned individual taking the temperature – conduct temperature and symptom screening using this protocol:
- Put on disposable gloves and a face mask.
- Upon the employee’s arrival, stand at least 6 feet away from the employee and:
- Identify the date and the employee’s FMU Identification Number (located on the employee’s identification badge and may be found by the employee in UltiPro).
- Take the employee’s temperature.
- For temperatures below 100.4o F (38.0o C), no further action is necessary.
- Temperatures of 100.4o F (38.0o C) and higher, must be reported to the Office of Resources and Facilities immediately.
- The employee is not to be permitted into the building or facility and must be asked to leave.
- If non-contact thermometers are used, clean and disinfect them according to manufacturer’s instructions and facility policies.
For employees suspected of having COVID-19:
- Use self-Isolation practices as recommended by the CDC. This includes checking your temperature twice a day and watching for symptoms. Practice social distancing. Maintain 6 feet of distance from others and stay out of crowded places. If possible, stay away from people who are at higher risk for getting very sick from COVID-19. Follow CDC guidance if symptoms develop.
- To return to work, confirmation of a negative test results will be required.
Should you need support services, they remain available to you, particularly the Employee Assistance Program (EAP). To learn more about the Lincoln Financial EmployeeConnect program (EAP), visit www.GuidanceResources.com and/or call 888-628-4824).
Thank you for your cooperation regarding our re-opening plans. If you have any questions, please contact us via email at firstname.lastname@example.org and/or calling (305) 626-3622.