Satisfactory academic progress standards for financial aid recipients

Federal guidelines for the continued receipt of student financial assistance funds require that standards of satisfactory academic progress (SAP) be applied to all students who are enrolled here at Florida Memorial University. These standards must be equal or stricter than the standards required of students who are not receiving financial assistance. Florida Memorial University is required by federal regulations to institute standards of satisfactory progress for students receiving Title IV assistance. The university has adopted financial aid standards that differentiate between students receiving assistance and those students not receiving assistance.

SAP is a measure of whether a student is progressing adequately toward completion of his or her course of study.  It is determined in terms of grade point average and course completions. For a student to be eligible for Title IV assistance after the student’s second academic year of attendance at FMU, the student must have a cumulative “C” average or its equivalent or have academic standing at that point in the program that is consistent with requirements for graduation.

Monitoring and Evaluation

Florida Memorial University’s Office of Financial Aid will review a student’s academic progress at the end of every spring semester of each academic year.

Qualitative Standard

Represented by your grade point average (GPA), you must maintain a minimum cumulative GPA to remain eligible for financial aid.

Classification Hours Completed Cumulative GPA
Freshman 0 thru 29

1.5

Sophomore 30 – 59

2.0

Junior/Senior 60 and above

2.0

Eligibility for financial assistance requires an undergraduate student to earn a cumulative grade point average of at least 1.5 at the end of his/her first year and a 2.0 thereafter.

Quantitative Measure

All students (full-time or part-time) must successfully complete a minimum number of semester hours attempted. To remain eligible for financial aid, students must earn or successfully complete each semester, the number of hours shown below:

Cumulative Hours Attempted Minimum Hours (%) to Complete
0 thru 29

67%

30 and above

67%

Note: Attempted hours are defined as the hours for which the student is enrolled and charged at the end of the drop/add period.

Graduate

Graduate students are required to maintain a cumulative grade point average of a 3.0 and successfully complete at least 75% of the semester hours attempted. Failure to meet these requirements will result in immediate suspension of the student’s eligibility for the continued receipt of financial assistance.

Maximum Frame

The maximum time frame for a student to complete his/her degree program is 150% of the published number of hours that are required to complete the program requirements. See chart below for an example:

Student Status Average Program Hours Percentage Maximum Timeframe
Bachelor’s Degree

120

150%

180

Graduate Program

36

150%

45

Note:  Some academic areas require more than 120 hours for graduation. For those academic areas, the maximum timeframe to complete the degree will be the specific to program requirements x 150%.

Remedial, Incompletes, Transfer Credits and Withdrawals

Transfer students must meet the same satisfactory academic progress requirements and maximum enrollment limits as other students. Only transfer hours needed to complete the declared degree will be accepted. Remedial and non-credit courses, incompletes courses, and courses from which a student have withdrawn after drop and add periods are also included as semester hours attempted.  Failing grades (F) are included in the GPA calculation. Withdrawals (W) are not used in the GPA calculations. Incomplete grades (I) are not factored in to the GPA until a letter grade is recorded. Grade changes will be recognized when they occur. Retroactive reinstatement of aid will not be considered unless the grade change is officially posted by the last day of classes and funds are still available.

Repeated Courses and Academic Forgiveness in Maintaining SAP

By definition, satisfactory academic progress is the successful continued movement toward the completion of an educational program. Repeated courses for which a passing grade has already been earned will not be considered in the determination of satisfactory progress as those hours have already been applied.

Appeal Procedures

Students who fail to meet the Satisfactory Academic Progress standards may appeal the suspension of their student financial assistance funds. Letters of appeal should be based on some type of mitigating circumstances that impacted negatively upon the student’s ability to meet the required standards.

Steps to the Appeal Process

  1. Students must obtain a copy of their Satisfactory Academic Progress (SAP) Appeal Form from the Office of Financial Aid.
  2.  Students must then prepare a written letter of appeal and attach all necessary documents (grade change, current grade report, doctor’s statement, death certificate, accident report, etc.) to the SAP appeal form obtained from the Office of Financial Aid.
  3. Submit to the Centers for Academic Support & Retention (CASR), Florida Memorial University, Sarah A. Blocker Hall, room 209.
  4. The student’s letter of appeal will be reviewed by the Academic Standing Committee (ASC).
  5. Students will be contacted and notified of the decision made by ASC, whether they are approved or denied.
  6. If the students appeal is approved, an appointment will be set up with an Academic Improvement Plan Developer (AIP) in the Center for Advising and Retention (CAR), Sarah A. Blocker Hall, 1st floor(rear).
  7. After an Academic Improvement Plan (AIP) has been developed from the Center for Advising and Retention (CAR), you will then need to submit the APPROVED Satisfactory Academic Progress (SAP) appeal packet to the Office of Financial Aid.
  8. Once the SAP appeal packet has been submitted to the Office of Financial Aid, it will be again reviewed to determine eligibility for Title IV funds.